Accounting and Administrative Assistant

Accounting / Administrative Assistant

Full Time – Victoria, BC – In-Office

Our firm is currently seeking a motivated, detail-oriented Accounting/Administrative Assistant for a permanent full-time role. We may be open to less than full-time hours. This is an exciting opportunity for an individual with some experience looking to grow within the field of legal administration.

RESPONSIBILITIES

Prepare bank deposits and ensure their timely completion
Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules
Post monthly and one-off disbursement expenses
Process accounts payable and maintain vendor accounts
Communicate with vendors when issues arise with billing or service
Assist in organizing and maintaining accurate records for required retention periods
Manage all transactions in accordance with the Law Society rules and regulations
Maintain communication with our CPA and attend to additional accounting duties as required
Provide reception coverage, answering phone, distributing mail, arranging couriers
Make travel arrangements for a busy team; attend to travel changes and cancellations
Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required
Assist with posting on social media
Assist our social committee with planning events, making bookings, supply shopping
Provide admin support to the COO
Provide support to paralegals and legal assistants

YOU OFFER

Minimum of 1 year experience in a law firm
Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset
Must be a team-player, resourceful, and willing to assist the team where needed
Requires exceptional attention to detail, along with well-developed communication and organizational skills
Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva
Working knowledge of the Law Society Rules regarding law firm accounting is an asset

WE OFFER

$50,000-$65,000 annual salary, depending on experience
Extended health & dental benefits
RRSP matching for permanent, full-time employees
Professional development allowance
Generous paid vacation and sick/personal day policy
On-site secure bike storage
An active social committee
Free snacks and coffee/tea

If you believe you are a good fit for this role, please apply by submitting your CV and a cover letter outlining how your experience and skills align with the requirements of the position.

Please submit your application in confidence to Ashley Cogswell, Chief Operating Officer, at ashley@sequoialegal.ca.

Our firm recognizes diversity as a source of strength and celebrates inclusivity. We value every person as a unique individual, and we are committed to building a culture of equity and respect within our firm. We are honoured to receive applications from individuals of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.