Our firm is currently seeking a motivated Administrative Assistant for a permanent full-time role. We may be open to less than full-time hours. The Administrative Assistant will be required to work primarily in-office at our downtown Victoria location.
RESPONSIBILITIES
· Provide reception coverage, answering phone, distributing mail, arranging couriers
· Make travel arrangements for a busy team; attend to travel changes and cancellations
· Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment
· Assist with posting on social media
· Prepare and make bank deposits
· Prepare and process trust transfers
· Post disbursement expenses
· Process accounts payable and maintain vendor accounts
· Communicate with vendors when issues arise with billing or service
· Assist in organizing and maintaining accurate records for required retention periods
· Manage all transactions in accordance with the Law Society rules and regulations
· Assist our social committee with planning events, making bookings, supply shopping
· Opportunity to assist with legal assistant duties if interested
QUALIFICATIONS
· Minimum of 1 year office administration with some bookkeeping experience, preferably in a law firm
· Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset
· Requires exceptional attention to detail, along with well-developed communication and organizational skills
· Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva
· Working knowledge of the Law Society Rules regarding law firm accounting is an asset
Our firm recognizes diversity as a source of strength and celebrates inclusivity. We value every person as a unique individual, and we are committed to building a culture of equity and respect within our firm. We are honoured to receive applications from individuals of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences.
COMPENSATION
$50,000 annual salary, extended health & dental benefits, RRSP matching, professional development allowances, and a generous paid vacation and sick/personal day policy.
In your cover letter, please highlight your relevant admin/accounting experience and your commitment to reconciliation with Indigenous communities.
Sequoia Legal LLP is a boutique firm founded in 2024 and headquartered in Victoria, British Columbia. We specialize in Aboriginal law, serving First Nations, Métis, and Inuit clients across British Columbia and nationwide. With a team of highly experienced lawyers, the firm handles matters of Aboriginal and Treaty rights litigation, economic development, land-use governance, impact benefit agreements, and consultation with governments and industry. Sequoia Legal emphasizes a supportive and inclusive work culture committed to reconciliation and client-centered service.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Join us in making a positive impact for Indigenous communities.
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